Constitution of the
ECONOMICS AND BUSINESS CLUB AT KAPI`OLANI COMMUNITY COLLEGE
ARTICLE 1: NAME
The official name of the organization shall be the “Economics and Business Club of Kapi`olani Community College.” The organization will informally be known as the “EBC.”
ARTICLE II: PURPOSE
Section 1: Mission
To promote community-wide economic and business consciousness, and to provide networking and other opportunities for academic, professional and personal development that will enable members to engage, learn and achieve.
Section 2: Policies
The organization is committed to uphold and abide by all policies established by Kapi`olani Community College (KCC), the University of Hawai`i Community Colleges system, and the University of Hawai`i system.
ARTICLE III: MEMBERSHIP
Section 1: Eligibility for Membership
Membership in the ECB is on a semester basis.
Economics and Business Club membership with voting privileges (“Voting Member” status) to elect officers for the following semester shall be:
A) Open to any student enrolled in at least one KCC course in the current semester.
B) Contingent upon paying $5 membership dues per semester.
In order to participate in elections, the Voting Member must have attended a minimum of two ECB meetings or events by the start of the election period.
Economics and Business Club membership without voting privileges (“Member” status) shall be:
A) Open to all current and former KCC students.
B) Open to all current and former KCC faculty and staff.
C) Open to all members of the community.
D) Contingent upon paying $5 membership dues per semester.
No individual shall be refused membership in the Economics and Business Club on the basis of race, creed, religion, sex, sexual orientation, gender, gender identity, disability, socio-economic status, national origin, or any other protected status.
Section 2: Method for Membership Application
Any person who satisfies the eligibility requirements in Article III, Section 1 may become a Member of the organization by completing the ECB Application Form, and membership must be renewed every semester.
Section 3: Change of Membership Status and Membership Termination
Membership status will be changed from “Voting Member” to “Member” if:
A) The Voting Member is no longer enrolled in any class at KCC.
B) The Voting Member has not participated in a minimum of two club meetings, events and/or activities during the semester.
The membership of any Member will be terminated if he or she:
A) Violates the KCC Student Conduct Code.
B) Violates the UH System-wide Student Code.
C) Represents the organization in a way that is inappropriate or damaging.
ARTICLE IV: OFFICERS
Section1: Executive Council Elected Officers
The following is a list of all Officer positions:
B) Vice President of Operations
C) Vice President of Marketing
D) Vice President of Finance
All five Officers comprise the Executive Council, which leads and oversees the organization and its activities.
Section 2: Officer Qualifications
To qualify to serve as an Officer of the Economics and Business Club, an individual must:
A) Be a Voting Member of the Economics and Business Club in the semester prior to holding office.
B) Have a minimum cumulative GPA of 2.0.
In the event that there are no Officer candidates who meet the above qualifications, one or both qualifications may be waived.
For the Spring 2015 semester (the first semester of existence of the Economics and Business Club), both qualifications are waived.
Section 3: Duties and Responsibilities
The President shall be responsible for leading the organization, planning organization activities in collaboration with the Executive Council, and managing the organization in accordance with this Constitution and the organization’s mission. The President shall draft an agenda for and preside over all Executive Council Meetings and General Meetings. The President shall be responsible for filing all necessary paperwork with KCC’s Office of Student Activities (OSA) and Board of Student Activities (BOSA) for the organization to remain a Registered Independent Organization (RIO). The President shall also manage the organization’s interactions with the OSA, BOSA, other RIOs, and other KCC campus relations, including room reservations for meetings and activities. The President also has the authority to propose additional Executive Council positions and/or Committees and reallocation of responsibilities therein to successfully sustain and manage the organization.
B) Vice President of Operations
The Vice President of Operations shall preside at meetings in the absence of the meeting and assist the President in managing organization events, meetings and operations. The Vice President of Operations shall develop, maintain, implement and evaluate a list of Member benefits and organization-sponsored activities, including, but not limited to: academic, professional, and personal development workshops; guest speakers from the community; networking opportunities; community service projects; social outings; campus-based events; and other engaging opportunities aligned with the organization’s mission. The Vice President of Operations shall also serve as the Economic and Business Club’s representative to the KCC Student Congress.
C) Vice President of Marketing
The Vice President of Outreach and Recruitment shall oversee the content development and manage the coordination and dissemination of all external organization communication. This includes, but is not limited to: the organization’s website and other technological tools; educational campaigns and informational materials; advertising organization-sponsored events and activities; and fostering networking within the community; and any public relations initiatives. The Vice President of Outreach and Recruitment shall also lead recruitment efforts to increase membership, and increase the organization’s visibility on campus.
D) Vice President of Finance
The Vice President of Finance shall oversee the preparation of a semester-long budget and the receipt and expenditure of all organization monies. The Vice President of Finance shall collect dues, pay bills, and maintain an accurate record of all accounting, which must be opened at all reasonable times for review. The Vice President of Finance shall also prepare requests for funding and grans from outside parties to support the functions of the organization, as well as prepare and maintain a list of fundraising opportunities and manage their action, if any. The Vice President of Finance is responsible for ensuring independent accounting review of the organization’s finances at the end of the semester, and any other duties assigned by the President.
The Administrator shall assist the President in managing the activities and meetings of the club, keep the minutes of all organization meetings and events, and present minutes for approval at the next meeting. The Administrator shall maintain membership contact information and track Member attendance at all organization activities. The Administrator shall also maintain all paperwork related to Officer Candidate nominations and elections, is responsible for creating and printing all secret ballots, and is responsible for tallying votes for the Faculty Advisor during the spring General Election. The Administrator shall perform other duties as assigned by the President.
Section 4: Term of Office
Officers hold their position for one semester. The term begins at the end-of-the-semester luncheon the semester before the Office is held, and ends at the end-of-the-semester luncheon the semester during which the Office is held.
For the Spring 2015 semester (the first semester of existence of the Economics and Business Club), the term begins the date that the Economics and Business Club becomes an RIO and receives such notification from the BOSA.
Section 5: Term Length
No individual may hold the Office of President or any Vice President for more than four consecutive semesters. In the event that there are no other interested Officer candidates to fill these positions, term length may be waived.
Section 6: Removal of Officers
The process to remove an Officer shall be initiated with a written complaint submitted to the Executive Council from any current Voting Member of the organization.
Grounds for impeachment of Officers include:
A) Gross dereliction of duties as outlined in Article IV, Section 3
B) Failure to uphold this Constitution
C) Violation of the KCC Student Conduct Code
D) Violation of the UH System-wide Student Code
E) Representation the organization in a way that is inappropriate or damaging
If a simple majority of the other members of the Executive Council finds the complaint to be legitimate, a Special General Meeting will be called and all current Voting Members will vote by secret ballot on the removal of the Officer in question. The Officer will be removed from office effective immediately if two-thirds of all ballots cast are in favor of removal.
Section 7: Procedure to Fill Vacancies
If the President’s position becomes vacant mid-term, the Vice President of Operations shall automatically and immediately assume the position and responsibilities of the President. Except for Presidential vacancy, a Special Election shall be held to fill any Officer vacancies. They will be filled in the same manner as General Elections outlined in Article VI, Section 2.
ARTICLE V: COMMITTEES
Committees will be created at the discretion of the Executive Council. Any Committees created will require revision of this Constitution.
ARTICLE VI: ELECTIONS
Section 1: Nomination Procedures
Officer Candidates may be self-nominated or nominated by another Voting Member, Member, or current Officer of the organization. Nominations shall be made no later than seven days prior to the last General Meeting during which the General Election will be held.
For the Spring 2015 semester (the first semester of existence of the Economics and Business Club), the Faculty Advisor shall appoint Officers to the Executive Council based on academic achievement, leadership, interest in economics and business disciplines, and citizenship.
Section 2: General Election Procedures
Officers shall be elected by popular vote at the General Election held during the last General Meeting of the semester. Prior to the vote, each Officer Candidate shall be given three minutes for a campaign speech, followed by two minutes to respond to questions posed by Voting Members. All current Voting Members shall be eligible to vote.
The elections shall be supervised and votes for Executive Council positions tallied by the organization’s Faculty Advisor or by another Economics Faculty if the Faculty Advisor is unavailable.
For the Spring 2015 semester (the first semester of existence of the Economics and Business Club), Officers to the Executive Council appointed by the Faculty Advisor shall assume Office without election, as there is no official organization to hold an election prior to Registered Independent Organization application.
Section 3: Executive Council Transition and Installation
After the General Election but prior to the end-of-the-semester luncheon, outgoing and incoming Officers shall meet at least once to transfer knowledge and all outstanding organization matters to incoming officers. Newly-elected Officers will assume all organizational responsibilities assigned to their Office upon installation at the end-of-the-semester luncheon.
ARTICLE VII: FACULTY ADVISOR
Section 1: Selection
The Faculty Advisor shall be an Economics Faculty member of KCC. The Faculty Advisor shall be elected annually each spring by current Voting Members at the General Election using a simple majority rule.
Section 2: Duties
The duties of the Faculty Advisor shall be to serve as a resource to the Executive Council and the organization, to assist with planning and executing activities, to tally votes for Executive Council positions during all elections, and to serve as a liaison between the organization and KCC Administration.
ARTICLE VIII: MEETINGS
Section 1: Frequency
General Meetings of the Economics and Business Club shall be scheduled once monthly during the fall and spring semesters and shall be communicated/publicized at least 7 days prior to the scheduled meeting along with a draft agenda from the President.
Executive Council Meetings of the Economics and Business Club shall be scheduled once monthly during the fall and spring semesters and shall be communicated/publicized at least 7 days prior to the scheduled meeting. Executive Council Meetings shall be held one to two weeks prior to that month’s General Meeting. In addition, the Executive Council shall meet at least once between new Officer installation and the start of the new semester (the Office term) for planning purposes.
Section 1: Special Meetings
A special meeting may be called by a KCC Official, the Faculty Advisor or five Members.
Special Meetings shall be called if:
A) There is a petition to remove a Member from the organization.
B) There is a petition to remove an Officer from the organization.
C) There is a petition to amend the this Constitution
D) There is another other official matter that requires a Special Meeting.
Section 3: Attendance
All Officers on the Executive Council must be present at all organization meetings. If an Officer has a scheduling conflict, to the extent possible prior notice shall be given to the President or Vice President of Operations and the absent Officer’s duties at the meeting shall be reassigned to another Officer who will be present at the meeting.
Although Members and Voting Members are not required to attend all General Meetings and organization-sponsored activities, to maximize organization success, they are expected to be active by attending as many meetings and activities as possible, and to attend a minimum of two events per semester to retain Voting Membership (as outlined in Article III, Section 3).
Section 4: Quorum
At least five Members shall be required to be present to have a meeting and conduct official organization business.
Quorum shall be defined as a simple majority of all Voting Members present at any official meeting. The President’s (or presiding officer’s) vote breaks any tie.
Section 5: Order of Business
Meetings shall be run on casual basis, lead by the President. If the President is absent, the next highest Officer present at the meeting shall preside.
The following shall serve as a framework for the General Meeting agenda:
A) Call to order
B) Roll call
C) Reading/approval of minutes from previous meeting
D) Officer reports
E) Committee reports
F) Unfinished business
G) New business
Section 6: Parliamentary Authority
Parliamentary authority shall be derived from Robert’s Rules of Order, Newly Revised for decisions related to budget, officer elections, and constitution revision. All other decisions shall be consensus.
ARTICLE IX: FINANCES
Section 1: Membership Dues
Membership dues of $5 payable to the Vice President of Finance are due by the second General Meeting every semester to retain Voting Membership and Membership.
Section 2: Procedures for Expending and Accounting for Funds
The Vice President of Finance shall be primarily responsible for depositing, expending, and accounting for all of the organization’s funds by authorization of the Executive Council.
In the absence of the Vice President of Finance, the Faculty Advisor shall intervene in the deposit and expenditure of funds.
The Vice President of Finance shall keep accurate records of balance and receipts throughout the semester to be verified and approved by the Executive Council at every official meeting (Executive Council and General)
Section 3: Disbursements
The signature of the Vice President of Finance and the Faculty Advisor shall be required to expend funds.
Section 4: Fundraising
Fundraising activities, if any, and Member requirements, if any, will be determined each semester at the discretion of the Executive Council.
Section 5: Audits
A KCC Faculty member not affiliated with the Economics and Business Club shall audit the organization’s finances once every semester prior to the end-of-the-year luncheon.
ARTICLE X: AMENDMENTS
Section 1: Proposal of Amendments
Any current Member may propose amendments to this Constitution. Such proposal must be submitted in writing to the Executive Council.
The Executive Council shall take these proposed amendments into consideration. In deciding whether amendments are valid, proposed amendments to this Constitution must be aligned with the Economic and Business Club’s stated mission in Article II and must not violate any KCC rules or regulations governing student organizations.
Following the conclusion of Executive Council review of the Constitution, they will present their proposed amendments to the membership during a General Meeting. Voting Members will then vote on whether or not to adopt the proposed amendments to the constitution.